Careers – VG Supply Chain Inc.

COMPANY NURSE

DUTIES AND RESPONSIBILITIES:

1. Conduct monthly/quarterly wellness program to the employees to provide awareness and encouragement to aim a healthy lifestyle.
2. Identify different workplace health hazards and how they can affect the employee’s health.
3. Schedule employees Annual Physical Examination with our HMO provider.
4. Provide assistance to every employee regarding queries to health, check-up and HMO related concerns.
5. Issue and monitor supply of medicines and conduct first aid services.
6. Check and audit sites hygiene and cleanliness.
7. Maintain Clinic area.
8. Responsible for preventing accidents in the sites.
9. Process and ensure compliance to OSH/DOLE requirements.
10. Ensure that different workplaces meet safety and health requirements and then apply corrective measures if necessary.
11. Create programs such as company policies, investigate in cases of accidents, and implement post-injury follow up procedures for workers. They may work at both public and private sector in different types of organizations.
12. Determine unsafe conditions.
13. Performs other duties that may be assigned by his/her immediate superior

QUALIFICATIONS:

• Candidate must possess at least a Bachelor's/College degree in Nursing
• Candidate must possess a Professional License in Nursing
• Excellent work ethics and attendance
• Excellent interpersonal and communication skills
• Responsible, resourceful, and reliable with a sense of urgency
• Attentive to details and ability to multitask without compromising the quality of work
• Support in HR & Admin related activities
• Must be proficient in MS Office using MS Word, MS Excel, and PowerPoint

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FINANCE ASSOCIATE

DUTIES & RESPONSIBILITIES:

MAJOR:
1. Assist in the preparation of monthly, quarterly and annual financial reports.
2. Reconcile accounts and ensure all transactions are accurately recorded.
3. Maintain general ledger entries, journal postings and account reconciliations.
4. Prepare and issue invoices based on validated documents and transactions.
5. Monitor collections and aging of accounts receivable.
6. Record and reconcile customer payments.
7. Process and verify vendor invoices, employee reimbursements, petty cash/revolving fund replenishments and cash advance requests and liquidations.
8. Record bill payments and prepare payment vouchers, ensuring accuracy and completeness of financial entries.
9. Prepare and print checks for disbursement in accordance with approved payment terms.
10. Update the payment status of bills and ensure accurate tracking of outstanding obligations.
11. Coordinate the collection of official receipts (OR) from suppliers.
12. Monitor and record all checks issued to maintain up-to-date and accurate cash flow records.

MINOR:
1. File financial documents including invoices, waybills, expense reports, official receipts and other supporting documents in an organized and timely manner.
2. Communicate financial updates, payment schedules and issues to relevant departments.
3. Act as a point of contact for finance related inquiries from customers and suppliers.
4. Maintain good customer and vendor relationships by addressing concerns and providing accurate account information in a professional and timely manner
5. Assist in special projects or ad hoc financial reports.

QUALIFICATIONS:
Education: Bachelor’s Degree in Accounting, Finance, or a related field

License/Certificate: N/A

Years of Experience: 0–2 years of relevant experience in treasury, accounts payable, or general accounting. Open to fresh graduates.

Knowledge & Skills:
• Experience with ERP systems, preferably NetSuite
• Strong attention to details
• Excellent organizational and time management skills
• Ability to work with minimal supervision and manage repetitive tasks efficiently
• Proficient in Microsoft Excel and other MS Office applications
• Good communication and interpersonal skills
• Trustworthy, discreet, and able to handle confidential financial data

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ADMIN ASSISTANT

DUTIES & RESPONSIBILITIES:

MAJOR:
1.Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
2. Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
3. Coordinate team meetings and events and prepare agendas.
4. Assist in project management by tracking deadlines and facilitating communication.
5. Handle expense reporting, invoicing, and basic accounting tasks.
6. Monitoring of daily attendance of warehouse personnel.
7. Help and assist the hiring managers for the process of hiring.
8. Prepare and monitors petty cash.
9. Responsible for the printing of NTEs.
10. Support in ensuring that the Quality Management System requirements are being followed and complied.

MINOR:
1. Liaise with vendors and clients, providing excellent customer service.
2. Maintain office supplies and manage inventory.
3. Responsible for the distribution of PPEs and Uniform.

QUALIFICATIONS:
⦁ High School Graduate
⦁ At least two (2) years of proven experience as an administrative assistant or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
⦁ Excellent organizational and time-management skills
⦁ Strong communication and interpersonal abilities
⦁ Ability to work independently and as part of a team

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FINANCE INTERN (5)

QUALIFICATIONS:
1.Students who are pursuing a Bachelor’s Degree in Finance, Financial Management, Accountancy, Management Accounting, Accounting Technology or equivalent.
2. Proficiency in MS Office especially in Excel is a must.
Note:
With ALLOWANCE

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FINANCIAL REPORTING AND TAX ASSISTANT MANAGER

DUTIES AND RESPONSIBILITIES:

MAJOR:
1. Assist in preparing monthly, quarterly, and annual financial reports in accordance with accounting standards (e.g., GAAP, IFRS).
2. Review journal entries and reconciliations to ensure accuracy.
3. Manage the uploading and monitoring of data in NetSuite.
4. Assist in preparation of year-end audits, collaborating with external auditors to provide necessary documentation and support.
5. Ensure timely and accurate financial reporting for internal management and external stakeholders.
6. Manage tax planning and compliance, including preparation and review of tax returns and ensuring adherence to tax laws and regulations.
7. Monitor changes in tax regulations and ensure timely adaptation of internal processes to remain compliant.
8. Assist in preparing tax provisions for financial reporting and ensure alignment with tax filings.
9. Oversee business permit application and renewal, timely provide the necessary documents and requirements to ensure compliance.

MINOR:
1. Lead, mentor, and provide guidance and/or training to associates.
2. Maintenance and monitoring of tax and closing calendar.
3. Work closely with other departments to ensure timely submission of closing reports and proper alignment of financial and tax data.
4. Recommend and implement improvements to financial and tax reporting processes to increase efficiency and reduce risk.
5. Participate in special projects and ad-hoc reporting requests from senior management or external stakeholders.

QUALIFIATIONS:
1.Bachelor’s degree in Accountancy, Accounting Technology, Management Accounting
2. Preferably a Certified Public Accountant (CPA), Certified Accounting Technician (CAT), or any equivalent certification
3. At least 2-4 years of relevant experience in financial reporting and tax compliance, preferably with experience in external audit
4. Detail-oriented and proficient in MS Excel (advanced level)
5. Strong grasp of accounting standards and tax laws
6. Knowledgeable with accounting software and financial systems (e.g., SAP, Oracle)
7. Excellent communication skills, both written and verbal
8. Strong analytical and problem-solving skills
9. Knack for process improvement
10. Ability to manage multiple tasks simultaneously
11. Ability to work independently and as part of a team
12. Experience in managing and supervising associates
13. Ability to manage tight deadlines and can perform well under pressure
14. Strong organizational skills and ability to prioritize tasks effectively
15. Preferably a Supervisor/Senior Associate/Officer Level
16. Experience working in an external audit firm (preferred)

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FINANCIAL REPORTING AND TAX ASSOCIATE

DUTIES AND RESPONSIBILITIES:

MAJOR:
1. Importing bank statements into NetSuite and matching bank data
2. Reconciliation of bank statements in NetSuite
3. Recording and identification of collections and disbursements in the daily cash report
4. Preparation and timely submission of month-end reports to the Operations and Financial Planning & Analysis Teams
5. Preparation and posting of closing and adjusting journal entries in NetSuite including generation of amortization and depreciation entries
6. Preparation and submission for review of tax worksheets for EFPS filing and MBOS Tax Direct remittance
7. Submission of business permit requirements for application, renewal, and closure

MINOR:
1. Preparation and submission of PO and Service Items File for upload
2. Preparation of quarterly Purchase Requisition File
3. Requesting approved PRs through the E-Supply system
4. Timely update of tax issuances and communication with relevant stakeholders

QUALIFICATIONS:
1. Bachelor’s Degree in Accounting or Finance
2. 0–2 years of experience in financial reporting or tax compliance, open to fresh graduates and newly passed CPA or CAT.
3. Must be detail-oriented and has strong organizational skills
4. Proficient in Microsoft Excel and other MS Office applications
5. Has working knowledge of accounting standards and tax laws
6. Proficient in accounting software and financial systems (e.g., SAP, Oracle)
7. Has good communication and problem-solving skills
8. Has strong analytical skills
9. Can work under pressure and tight deadlines
10. Can work diligently with little or no supervision
11. Willing to start ASAP
12. Willing to be assigned at Cupang, Muntinlupa

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WAREHOUSE PICKER

DUTIES AND RESPONSIBILITIES:

MAJOR:
1. Read and interpret order slips/picklist to determine items to be picked. 
2. Locate and retrieve items from storage areas. 
3. Ensure picked items match order specifications. 
4. Prepare and label the items correctly for loading. 
5. Maintain accurate records of picked orders. 
6. Assist in inventory counts and stock replenishment. 
7. Follow safety protocols and warehouse procedures. 
8. Assist in other warehouse activities as needed. 

MINOR:
1. Adhere to warehouse SOP and company policies. 
2. Other task required by the immediate superior.

Qualifications:
Education:
• High school diploma or equivalent. 

Years of Experience:
• Minimum of 1 year of experience in a warehouse or picking role.

Knowledge & Skills:
• Knowledge of order picking and packing procedures.
• Attention to detail and accuracy.
• Basic understanding of warehouse operations and inventory management.
• Ability to use handheld scanners and other picking equipment.

KEY PERFORMANCE INDICATORS:
• IRA %
• Checker Log
• Attendance
• Productivity

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WAREHOUSE TEAM LEADER

DUTIES AND RESPONSIBILITIES:

MAJOR:
1. Assists in running an efficient warehouse operation which is able to fulfil operational standard procedures.
2. Ensure inventories in area of responsibility are accurate
3. Ensure stock movements are recorded accurately.
4. Secures warehouse file documents and checklists records.
5. Ensures proper storage of materials inside the warehouse that conforms to standard warehousing procedures and parameters.
6. Coordinates with the Third-Party Service Provider Coordinator on its personnel work schedule and assignments.
7. Ensures that all materials movements and transports are properly accounted and documented.
8. Leads activity on value added services such as labelling, sorting, wrapping, packing, and repacking for shipment as needed.
9. Performs as counter checker on received or issued finished goods or raw materials.
10.Validates reliability of checklist updates of checkers and forklift operators.
11. Responsible for the implementation of Company rules and regulations, SOP’s and administers necessary disciplinary actions for non-conformance in his assigned area.
12. Performs other functions as may be assigned by the Warehouse Supervisor from time to time.
13. Regularly checks MHE operator’s performances and compliances on BLOWFACTs checklist to ensure preventive actions on breakdowns and damages.
14. Collaborates with Quality, Safety, Health and Environment Office on Warehouse improvements, Quality Compliances and Safety protocols.
15. Complies with all government, customer and company safety, health, environment and quality policies and procedures.
16. Complies with all company safety and health, environment and quality policies and procedures including legal regulations and specific client safety and health, environment and quality regulations
17. Managing the whole operations with respect to the directives given by his immediate superior for maximizing warehouse performance and efficiency of KPI’s on Inventory,
Receiving, Putaway, Order Management, and safety, including monitoring of costs for the entire site of operations.
18. Ensure proper documentation of all irregularities, Special request, Customers instruction and approvals.
19. Support in ensuring that the Quality Management System requirements are being followed and complied.

MINOR:
1. Performs other duties that may be assigned by his/her immediate superior.
2. Updates inventory system monitoring and records reliably.
3. Inspects and updates pest control systems in conformance to Quality control.

KEY PERFORMANCE INDICATORS: 

• Lost Time Incident
• Compliance to Scheduled/Planned Maintenance
• Quality Repairs & Maintenance
• Work Order Efficiency: based on agreed timeline

QUALIFICATIONS:
Education:
• Graduate of any 4-year Business course.

Years of Experience:
• Must have at least two (2) years Supervisory or Team Leadership
• Experience in warehousing or logistics operations.

Knowledge & Skills:
• Proficient in oral and written communications
• Proficient in ERP and warehousing systems such as SAP and WMS

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WAREHOUSE CHECKER

DUTIES AND RESPONSIBILITIES:
MAJOR:

1. Complies with all government, customer and company safety, health, environment and quality policies and procedures.
2. Complies with all company safety and health, environment and quality policies and procedures including legal regulations and specific client safety and health, environment and quality regulations.
3. Support in ensuring that the Quality Management System requirements are being followed and complied.

MINOR:

1. Receiving of Bad Order and ensure that there is a complete documentation.
2. Performs other duties that may be assigned by his/her immediate superior.

KEY PERFORMANCE INDICATORS: 

• Lost Time Incident: 0 
• Compliance to Scheduled/Planned Maintenance
• Quality Repairs & Maintenance
• Work Order Efficiency: based on agreed timeline

Education:
• College level

License/Certificate:
• N/A

Years of Experience:
• At least two (2) years’ experience in any related field but fresh graduate can apply

Knowledge & Skills:
• Preferably has an experience in operations
• Motivated, customer service oriented and should possess outstanding Interpersonal skills
• Good computer skills, Excel, Word, and related Microsoft applications is an advantage

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INVENTORY OFFICER

Job Responsibilities:
• Adheres to and audits all inputs and outputs to maintain an Accurate inventory management system. Develop all necessary Reports and documentation to facilitate accurate inventory Counts, including records of audits, and adjustments.
• Attest to the accuracy of the day-to-day inventory transactions and balances.
• Maintains records and reports on Inventory-Turn-Over (ITO) Performance regularly. Ensure all documents for Product movement are properly accounted for in the company Records.
• Make sound, data driven recommendations on programs and processes to improve the management of inventory and Supply Chain processes.
• Maintain and update inventory records. Conduct daily test Counts and product searches, as needed utilizing necessary Material handling equipment. Reconcile inventories to book. Records and make necessary adjustments upon approval.
• Complies with all government, customers and company safety, health, environment and quality policies and procedures.
• Complies with all company safety and health, environment and quality policies and procedures including legal regulations and specific client safety and health, environment, and quality regulations
• Performs other duties that may be assigned by his/her immediate superior

Qualifications:
• Male or Female.
• Graduate of any 4-year Business course.
• Must have at least 2 years’ experience in warehousing or similar logistics operations.
• Proficient in oral and written communications.
• Excellent MS Excel skills
• With good interpersonal skills
• Keen and accurate on details
• Proficient in ERP and warehousing systems such as SAP and WMS.

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INVENTORY ANALYST

DUTIES AND RESPONSIBILITIES:

MAJOR:
1. Adheres to and audits all inputs and outputs to maintain an Accurate inventory management system. Develop all necessary Reports and documentation to facilitate accurate inventory Counts, including records of audits, and adjustments.
2. Maintains records and reports on Inventory-Turn-Over (ITO) Performance on a regular basis. Ensure all documents for Product movement are properly accounted for in the company Records.
3. Make sound, data driven recommendations on programs and processes to improve the management of inventory and Supply Chain processes.
4. Maintain and update inventory records. Conduct daily test Counts and product searches, as needed utilizing necessary Material handling equipment. Reconcile inventories to book. Records and make necessary adjustments upon approval.
5. Complies with all government, customer and company safety, health, environment and quality policies and procedures.
6. Complies with all company safety and health, environment and quality policies and procedures including legal regulations and specific client safety and health, environment and quality regulations.
7. Support in ensuring that the Quality Management System requirements are being followed and complied.

MINOR:
1. Attest to the accuracy of the day-to-day inventory transactions and balances.
2. Performs other duties that may be assigned by his/her immediate superior.

QUALIFICATIONS:
Education: Graduate of any 4-year Business course
Years of Experience: Must have at least two (2) years’ experience in warehousing or similar logistics operations
Knowledge & Skills:
• Proficient in oral and written communication
• Excellent MS Excel skills
• With good interpersonal skills
• Keen and accurate on details

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3PL SOURCING GENERALIST

DUTIES & RESPONSIBILITIES:

MAJOR:
1. Devise and use fruitful and dynamic sourcing approach and strategies.
2. Discover, identify and determine reliable suppliers and initiate sourcing partnerships through accreditation process.
3. Collate, examine and validate suppliers’ business permits, regulatory permits, insurance policy coverage, trucks certificate of registrations, official receipts and other related accreditation requirements.
4. Track, trace and validate supplier’s capability in terms of fleet inventory and capacity.
5. Present sourcing proposal to suppliers with a clear and vibrant approach upon discussing, negotiating of the buying rates and the standard terms and conditions.

MINOR:
1. Conduct ocular visit and inspection at supplier’s office and garage locations.
2. Collaborate with Business Development (BD) and Operations team to ensure clarity of the service requirements, deployment process and expectation of the customers.
3. Performs other duties that may be assigned by his/her immediate superior

QUALIFICATIONS:
• Bachelor’s degree in Business Administration, Logistics, Supply Chain, or any 4-year relater course
• With at least 2 years proven experience in sourcing activity and processes
• Has broad understanding and familiarization of truck documentations, accreditations and restrictions mandated by government regulatory agencies
• Possess in-depth understanding regarding sourcing methodologies
• Has an effective and strong convincing and negotiation skills
• Ability to provide innovative ideas to improve the sourcing strategies and targets
• Performer, team-player and result oriented
• Proficiency in MS Word, Excel, PowerPoint and Outlook
• Willing to be assigned at Cebu

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TRANSPORT COORDINATOR

DUTIES & RESPONSIBILITIES:

MAJOR:
1.Responsible for the claims analysis, training, process assessment, and coordination with all the verticals relative to the status of total claims from a corporate perspective.
2. Manage activities in coordination with the various finance department personnel, Operations Cluster Heads, Operations Managers, OPEX and Billing Processors.
3. Responsible for providing periodic reports that will lead to achieving the P&L targets by ensuring a timely supply of information and other data that will establish the overall corporate picture of claims’ impact on profitability.
4. Provide analysis and recommend proactive measures to reduce claims incidences.
5. Prepare accurate and timely submission of periodic reports generated from a regularly updated Claims Register and other necessary reports.

MINOR:
1. Perform the random validation of the pre-booking, adjudication, and closure as a form of process assessment and provide update on a regular basis to Cluster Heads and Operations Managers.
2. Validate at random from sites or branches to ensure above-standard implementation of claims processes.
3. Performs other duties that may be assigned by his/her immediate superior.

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